The "Job Application Form" serves as an information assessment tool for candidates. Once the applicant has completed it, it should first be compared with the resume they submitted or the online version. If there are discrepancies, it may indicate that the employee has falsified their resume. HR personnel should be reminded that it is very common for the "Job Application Form" to not match the candidate's previous resume, with some differences being minor and others being significant. Some companies use the resumes candidates have online for background checks, while others use the filled-out "Job Application Form" as the basis for background checks. As a professional third-party background check organization, we advise companies to compare the "Job Application Form" with the candidate's resume to identify discrepancies in the resume. Subsequently, during the background check process, focus on verifying the information in these areas. In the verification process, the "Job Application Form" signed by the candidate should be used as the benchmark, not the previous resume as the baseline information.
Personal Information Collection & Optimization
Resume information collection and preliminary comparison judgment are key points of pre-employment information.
Companies should optimize the information collection form in the following ways to more completely collect the candidate's resume information.
Understanding Applicants through Details such as Handwriting
By reviewing the "Job Application Form" filled out by the applicant, one can gain a general understanding of the applicant's educational level, personality traits, and work attitude through their handwriting. An applicant with messy handwriting and numerous corrections may be prone to carelessness, while an applicant with neat handwriting is generally more meticulous in their work. A client once recruited a financial staff member whose form filled out impressed us, and their performance after being hired indeed confirmed the points we raised. When filling out the form, the entire page looked neat, the handwriting was neat, and almost all the items were filled in. For items that could not be filled in, they would draw a slash in the blank space. We judged this person to be very attentive to detail, principled, and practical. After joining the company, the client provided feedback that this employee was very meticulous, organized, principled, and exactly the kind of attitude needed for a financial department staff member.
Personal Authorization
In addition to collecting the basic information of the applicant, the complete 'Job Application Form' must include a section for information confirmation and consent for the company to conduct a background check on the applicant.The sample text is as follows:
I guarantee that the information filled in the above form is true and complete, and I agree to have the above information verified through legal channels for background checks. If the information I submit is not true or the results of the background check do not meet the company's employment conditions, even if I am hired, the company has the right to terminate the employment without any economic compensation.
This part must be informed to the applicant, and the applicant's signature is required. This 'Job Application Form' can also serve as an authorization letter for background checks and be retained by the company.